The Registrar is responsible for a broad range of registration functions of which primary duties include the care, maintenance, and preservation of art works in the Permanent Collection and the performance of registration functions relative to temporary exhibitions including loan agreements, condition reports, insurance, transit arrangements and documentation. The Registrar develops and refines record keeping systems; establishes new records; develops and enforces protocol for storage, transport, and all movement of objects. The Registrar reports directly to the Exhibitions & Project Manager.
Exhibition Planning and Realization Prepares and distributes loan agreements.Facilitates the shipment and transit of all exhibition objects.Responsible for incoming and outgoing condition reporting.Maintains Embark software to reflect all MOCA exhibitions and insurance coverage.Supports curator and Exhibitions and Project Manager in the development of temporary and permanent collection exhibitions as needed.Coordinates and clears rights and reproductions.
Maintains Embark collections management software, which includes: updated artist, donor, and object information; condition report and, if applicable, conservation history; appraisal or valuation; location record; id photos and, as needed, high resolution photos for reproductions. Secures on-site and off-site storage for the permanent collection as well as objects on loan.Coordinates activity for the care of the collection with outside contractors including –but not limited to— conservators and photographers.Prepares collection objects for use on the MOCA website, insuring the quality of the images and “tombstone” information is accurate.Oversees the preparation of collection objects for display in well as in cameo exhibitions.Contributes to the development of budgets for collection storage, conservation, documentation and presentation.Receive, photograph, catalog, research, and prepare for display or storage all objects, photographs, archival documents, and library materials entering the museum’s collection. Manage all paper and digital documentation related to accessions, loans, transfers, and other collections-related transactions.Insures that the environmental conditions in the MOCA facility meet the standards of the American Alliance of Museums (AAM). Responsible for the monitoring of the storage and exhibition space in regards to temperature/ humidity, environmental hazards safety, cleanliness, and ongoing maintenance concerns.
Contributes to the Museum as a Whole
In collaboration with the Exhibitions and Education Departments, supports programming related to current exhibitions and presentations from the permanent collection as neededTakes part in the implementation of the Museum’s Emergency Plan Monitor climate conditions to ensure that MOCA meet museum standards Contribute to the success of after-hours museum events (receptions, programs) Carries out other duties as assigned
Reports to Exhibitions & Project Manager
Functional relationships: Within the Museum, all staff, but especially Building Manager, Preparator
External relationships: maintains ties to customs brokers, shipping companies, conservators, artists, photographers, fine arts storage companies, artists, galleries
This is a full-time position requiring some evening and week assignments